These terms and conditions of attendance (“Terms”) shall govern an attendee’s (“Attendee” or “you”) registration to attend the Global Carbon Congress (the “Event”) organised by CeCo Management Ltd., a business registered in Ireland, company number 673129 and trading as CeCo Events (“CeCo”).

 

1. FEES — All fees for Event registration (“Fees”) are quoted and payable to CeCo in euro currency by bank transfer or by credit card, in cleared funds, by the earlier of (i) within five (5) days following CeCo’s date of proforma invoice to the Attendee; or (ii) prior to commencement of the Event. The Attendee acknowledges and agrees that it will be responsible for the payment of any bank fees or other administrative charges which are levied in respect of the Fees and that any such charges will be in addition to the amount of Fees payable to CeCo. In consideration of payment of the Fees, the Attendee shall receive all documents, written materials, hospitality and refreshments made available to Attendees at the Event. For the avoidance of doubt, Fees do not include Attendee transportation to, or accommodation at the Event. Failure to pay the Fees by the required date will result in the Attendee being deemed to have cancelled their registration.

2. TAXES AND FEES — The Fees and charges invoiced are inclusive of all applicable value-added taxes, sales taxes, use taxes, consumption taxes, statutory levies, permit fees and similar charges. All payments made by the Attendee shall be made free and clear of, and without deduction or withholding for taxes imposed by any governmental authority.

3. DISCOUNTS — Discounts or promotional offers cannot be combined unless otherwise stated, must be applied at the time of original registration, and cannot be applied retroactively. Verification of discount eligibility may be required.

4. CECO’S DISCRETION AS TO ATTENDANCE — Notwithstanding the provisions of clause 17, CeCo reserves the right to refuse an Attendee’s admission to the Event, at its sole discretion. In the event that CeCo refuses admission to an Attendee who has registered for an Event, CeCo will refund the pro rata portion of any unearned Fees paid by that Attendee.

5. SUBSTITUTION — Each Attendee registered to attend the Event is entitled to one (1) transfer of their Event registration between their organisation’s employees provided that the Attendee notifies CeCo by email to info@carbon-congress.com by at least seven (7) Working Days1 before the first day of the Event.

6. ATTENDEE CANCELLATION — The Attendee is entitled to cancel any one or more of the Event registrations it has made by serving written notice to CeCo, by email to info@carbon-congress.com and CeCo shall refund part of the Fees already paid for cancelled registrations according to when the notice is received. If notice is served before 30 April in the year of registration, the Attendee is entitled to receive a full refund of the Fees already paid. From 1 May, if notice is served up to 120 days before the first day of the Event, the Attendee is entitled to receive a refund of 75% of the Fees already paid. If notice is served between 119 days and 90 days before the first day of the Event, the Attendee is entitled to receive a refund of 50% of the Fees already paid. If notice is served between between 89 days and 45 days before the first day of the Event, the Attendee is entitled to receive a refund of 35% of the Fees already paid. If cancellation notice is served by the Attendee less than 45 days before the first day of the Event, the Attendee is not entitled to receive any refund of Fees already paid. If an Attendee cancels their registration for the Event there is no entitlement to transfer their registration to any subsequent Event, however, transfer of the registration for the same Event to another employee of the same organization is permitted per condition 5 Substitution.

7. CECO CANCELLATION — CeCo is entitled to cancel the Event by email notice to the Attendee (a) for any reason twenty one (21) Calendar Days before the first day of the Event or (b) for reasons of Force Majeure2 at any time. CeCo’s liability for such cancellation is limited to a refund of the Fees already paid by the Attendee at that time.

8. EVENT PROGRAMME — CeCo reserves the right to make reasonable alterations to the advertised Event programme, agenda, and to the list of speakers and presenters at any time and without prior notice.

9. PRIVACY — CeCo takes your privacy seriously. By providing your details and preferences you are agreeing to CeCo sharing information submitted by you with third parties whose services are strictly necessary to make available to you hospitality, documents and written materials. Additionally, you are agreeing to CeCo sharing certain information, where necessary, with the regulatory authorities such as, but not limited to, the Attendee’s name, nationality, email address and mobile number but only for the purpose of obtaining permits required for the Event.  Your information is stored by us in a secure database in the European Union and access is limited to authorized persons, but some of your information held by third parties as described above, may be stored elsewhere. By submitting your details you are agreeing to CeCo printing those specific details provided by you, such as name, company, address, contact number and email for the expressly stated purpose of being published in the printed Event programme which will be made available to the Attendees at the Event. To comply with anti-trust legislation, it may be necessary in certain circumstances, for the printed Event programme containing your details to be made available to non-attendees from the coal industry at a reasonable cost after the Event. If you would like your name removed from our database, have questions about our privacy practices or need to confirm the accuracy of your information, please contact CeCo’s Data Protection Officer at +353 1 485 3659 or email to info@carbon-congress.com For more information about CeCo’s Privacy Policy, visit our website at https://www.cecoevents.com/privacy

10. NOTICES — All notices required hereunder shall be served by email to (i) CeCo at info@carbon-congress.com and (ii) the Attendee at the address provided by/on behalf of the Attendee when registering for the Event. Such notice shall be deemed served on the first Working Day after the day upon which it can be shown it was sent to the correct email address if no message failure notice has been received in such regard.

11. LIABILITY — NOTWITHSTANDING ANY LOSSES WHICH CANNOT BE EXCLUDED OR LIMITED BY APPLICABLE LAW, CECO EXCLUDES ALL WARRANTIES AND CONDITIONS WHETHER EXPRESSED OR IMPLIED BY STATUTE, COMMON LAW OR OTHERWISE TO THE EXTENT PERMITTED BY LAW. IN NO EVENT WHATSOEVER SHALL CECO BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, TRADING LOSSES, OR LOST TIME OR GOODWILL, EVEN IF THEY HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, WHETHER IN CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE. The Attendee shall indemnify and hold harmless CeCo and CeCo’s employees, directors, officers, representatives and agents from any and all claims, damages, liabilities and expenses (including, without limitation, reasonable legal expenses and court costs) arising out of or in relation to (i) any bodily injuries or harm or property damage caused by the Attendee or any of its personnel in connection with the Event, (ii) the breach of this agreement by the Attendee or (iii) the negligence or wilful misconduct of the Attendee.

12. INTELLECTUAL PROPERTY RIGHTS — The Attendee acknowledges and agrees that all Event materials, documents and any other literature provided prior to or during the Event (“Materials”) remain the sole exclusive property of CeCo and/or its licensors. Each Attendee acknowledges and agrees that no copying, recording or re-distribution of the Materials, or any part thereof, is permitted unless otherwise authorised by CeCo in writing.

13. RECORDING AND PHOTOGRAPHY PROHIBITED — The Attendee acknowledges and agrees that photography, filming and recording are prohibited during all Event sessions and throughout the Event, except with permission of CeCo and the person(s) being recorded or filmed. If permitted, photographs, audio, or video taken during the conference may only be reprinted, copied, submitted, posted or uploaded to the internet in accordance with the requirements outlined in clause 14 of these Terms.

14. USER GENERATED CONTENT — The Attendee:

    1. warrants that any content that is submitted, reprinted, copied, posted or uploaded on social media will not infringe privacy rights, will not infringe copyright, trademarks or any other intellectual property rights or contain offensive, obscene, false or defamatory material;

    2. warrants that they have obtained the consent of any third party who appears, or is referred to, in any content that is submitted, reprinted, copied, posted or uploaded to the internet, including obtaining the written permission of the subject of a photograph or an audio or visual recording at the Event prior to uploading that picture or recording to the internet;

    3. agrees to indemnify CeCo as set forth in Section 11 in respect of any loss or damage arising from claims brought by a third party alleging a breach of any of the warranties outlined in clause 14 of these Terms; and

    4. agrees to assign all intellectual property rights in any user generated content created by the Attendee at an Event to CeCo and/or its licensors (as appropriate), including all permissions to enable CeCo and/or its licensors to use such content as it sees fit, and to undertake all acts necessary in order to give effect to the assignment.

15. NO PUBLICITY — The Attendee acknowledges and agrees that it must not use CeCo’s names or marks in any publicity, advertising, public announcements, marketing materials, web sites or other materials without CeCo’s prior written approval.

16. LAW AND COURTS — This agreement and all matters arising out of or in connection with it in contract or tort are subject to the Laws of the Ireland and applicable laws in the state where the Event is held without giving effect to the conflicts of laws provisions thereof. The parties hereby submit to the exclusive jurisdiction of the courts located in Ireland and waive any claim of inconvenient forum.

17. ANTI-TRUST COMPLIANCE — CeCo is committed to full compliance with all applicable antitrust laws. CeCo expects Attendees at the Event to be aware of, understand, and comply with all anti-trust laws and not to use the Event to co-ordinate their commercial activities. Any activity that could create an appearance of a restriction upon or a distortion of competition must be avoided. CeCo reserves the right to ask delegates, who it believes do not comply with anti-trust laws, to cease and desist and/or to leave the Event. Further information about CeCo’s anti-trust compliance policy and the relevant regulations applicable to the  of conduct of Attendees at the event is available on request by writing to info@carbon-congress.com

18. ECONOMIC SANCTIONS AND ANTI-MONEY LAUNDERING COMPLIANCE — CeCo is committed to full compliance with all applicable economic sanctions and anti-money laundering laws. The Attendee, hereby agrees, acknowledges, understands, declares and confirms that CeCo is required to act in accordance with laws and regulations of both the Republic of Ireland and the state in which the Event takes place and additionally with regulations issued by the United Nations, United States, the United Kingdom and the Council of European Union. This includes any boycotts, embargoes or sanctions which may be enforced against countries, states, entities or individuals from time to time. Payments for attendance, advertising or sponsorship that are not in compliance with the applicable boycott, anti-money laundering, anti-terrorism, anti-drug trafficking and economic sanctions laws and regulations are not acceptable to CeCo and CeCo does not accept payment involving any sanctioned countries. The Attendee agrees that CeCo has the right to request additional information and/or documentation from the Attendee and that CeCo may also require the Attendee to provide proof of the source of any funds used for payment and delay the processing of any application to attend. CeCo will not be held liable or responsible for any delay or loss arising as a result of these enquiries. If the Attendee becomes involved in breach or subsequently breaches any applicable boycott, anti-money laundering, anti-terrorism or anti-drug trafficking laws and regulations then in force either in Ireland, or the state in which the Event takes place, or issued by the United Nations, the United States, United Kingdom and/or the Council of the European Union and/or is, or becomes subject to any sanctions then created and maintained by any competent authority of Ireland or the state in which the Event takes place, the United States Department of the Treasury's Office of Foreign Assets Control, the Security Council of the United Nations (by way of resolution), the United Kingdom and/or the Council of the European Union, CeCo shall have no obligation to provide admission of the Attendee to the Event and CeCo shall be entitled to freeze, refuse or cancel the payment obligation accordingly. The Attendee hereby undertakes to hold CeCo harmless and indemnify CeCo against any loss, cost, damages, expenses, liability or proceedings which CeCo may incur or suffer as a result of CeCo acting upon or delaying to act upon or refraining from acting upon any information supplied by the Attendee.

19. COMPLIANCE WITH HEALTH REQUIREMENTS — The Attendee agrees to comply with all requirements regarding the control of communicable diseases stipulated by both the authorities of the state in which the Event takes place and by the owners and operators of the venue in which the Event takes place. Refunds will not be considered for any Attendee who does not comply or cannot comply with these requirements and the Attendee understands and agrees that the Attendee will be either refused admittance to the Event or asked to leave the Event if found to be not in compliance with these requirements.

20. TRAVEL DOCUMENTATION — The Attendee agrees that the Attendee is responsible for being in possession of a valid passport with an expiry date no later than 6 months from the date of entry and the Attendee agrees that the Attendee is responsible for obtaining any necessary entry visas for the state in which the Event takes place. Refunds will not be considered for Attendees who cannot attend because they have failed or been unable to obtain the required travel documentation.

21. SEVERABILITY AND INCONSISTENCY — If any provision of this agreement is or becomes invalid, illegal or unenforceable, the remaining provisions of this agreement shall not be affected or impaired and the invalid, illegal or unenforceable provision shall be deemed to be modified to the minimum extent necessary to make it valid, legal and enforceable.

22. ENTIRE AGREEMENT — This agreement constitutes the entire understanding between the parties and supersedes all prior agreements, understandings and representations between the parties.

1  - Working Days means working days observed In Ireland. Contact CeCo by email at info@carbon-congress.com for further information.

 

2  - Force Majeure means any circumstance not within CeCo’s reasonable control including, without limitation, acts of God, flood, drought, earthquake, severe or adverse weather conditions, or other natural disaster, epidemic or pandemic, terrorist attack, civil war, civil commotion or riots, war, threat or preparation of war, armed conflict, imposition of sanctions, embargo, breaking off of diplomatic relations, nuclear, chemical or biological contamination, any law or action taken by a government or public authority, fire, explosion, collapse of buildings or accident, labour or trade dispute, strikes, industrial action or lockouts and interruption or failure of utility services.

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Rev. 2                                                                                                                                                                                                                                                                           Effective 16/01/24